Business taxes


Estimated Tax Dates For Therapy Clinics

11 Minutes Read

Understanding Therapy Clinics Estimated Tax Payments for 2024: Deadlines, Penalties, and Payment Due for Taxpayers



Picture a gathering where everyone brings a dish to share. Each person's contribution adds to the variety and richness of the meal, ensuring there's enough food for everyone to enjoy. Some may bring appetizers, others main courses or desserts.

Similarly, taxes are like the ingredients each citizen brings to the table to support the community. In this article, you will learn about the estimated tax dates for therapy clinics. Discover how therapists can handle taxes, maximize returns, and avoid penalties related to estimated tax payments 2024 in the U.S.

Further reading: Should You File Your Own Taxes as a Therapist?

What are the estimated tax payment due dates for this year?

What Are Estimated Taxes?

Estimated taxes are periodic payments made to the IRS on income that isn’t subject to withholding. This includes self-employment income, interest, dividends, rent, and alimony. For therapy clinics, this usually pertains to earnings from private practice or business operations.

If you're running a therapy clinic, you need to make estimated tax payments on your income that isn’t automatically taxed. This includes self-employment income, interest, and other earnings. Paying estimated quarterly taxes ensures you meet your federal tax obligations and avoid a hefty tax bill at the end of the year.

Why Are Estimated Taxes Important for Therapy Clinics?

Managing Cash Flow

Paying estimated quarterly taxes helps manage cash flow by spreading out your tax liability over the year, avoiding a large tax bill in April.

Avoiding Underpayment Penalties

The IRS imposes penalties if you don’t pay enough taxes throughout the year. Making estimated payments helps you avoid these penalties.

Ensuring Compliance

Regularly paying estimated taxes ensures compliance with IRS and state tax regulations, reducing the risk of audits and enhancing your clinic's credibility. It's important to understand the need to pay estimated taxes to avoid penalties and maintain good standing with tax authorities.

Key Estimated Tax Dates

April 15: First Quarter Estimated Taxes Due

The first estimated tax payment for the tax year is due on April 15, the same day as your annual tax return. This due date covers your income tax from January through March. By this tax deadline, you need to calculate your estimated income and make your first quarterly payment to the IRS. Use Form 1040-ES to ensure you’re paying enough federal income tax and avoid any tax penalties.

June 15: Second Quarter Estimated Taxes Due

By June 15, it’s time for your second quarterly payment. This payment covers your income from April through May. Reassess your adjusted gross income and taxable income to ensure you're paying the correct amount of federal income tax. Use the Electronic Federal Tax Payment System (EFTPS) to make your payment and keep everything on track for the 2023 tax year.

September 15: Third Quarter Estimated Taxes Due

September 15 marks the due date for the third quarterly estimated tax payment, covering income from June through August. As the tax filing deadline approaches, ensure you’re on track with your federal income tax payments. Adjust your estimates if your income has changed and use Form 1040-ES to calculate your estimated income tax.

January 15 of the Following Year: Fourth Quarter Estimated Taxes Due

The final payment for the year is due on January 15 of the following year. This covers the last quarter’s income from September through December. Even though this payment is made in the new year, it applies to the previous tax year. Use the EFTPS to make this payment and avoid any late payment penalties.

Further reading: 2023 Schedule C IRS Business Activity Code Update and Business Codes List

How to Calculate Estimated Taxes

Estimate Annual Income

First, estimate your annual income based on your expected earnings for the year. This includes all sources of income, such as client payments, interest, and dividends.

Subtract Deductions

Next, subtract any deductions you’re eligible for. This could include business expenses, home office deductions, and other tax-deductible expenses related to running your therapy clinic.

Apply the Appropriate Tax Rate

Once you have your net income, apply the appropriate tax rate to estimate your tax liability. The IRS provides tax rate tables that you can use to determine how much you’ll owe based on your taxable income.

Use IRS Form 1040-ES

To ensure accuracy, use IRS Form 1040-ES. This form includes worksheets that help you calculate your estimated income tax payments. It’s essential for figuring out how much to pay each quarter to meet your federal income tax obligations.

Make Payments Through the Electronic Federal Tax Payment System (EFTPS)

Once you’ve calculated your estimated taxes, make your payments through the Electronic Federal Tax Payment System (EFTPS). It’s a secure and convenient way to ensure your payments are processed on time and you meet all federal tax deadlines.

Strategies for Managing Estimated Taxes

1. Regularly Review Income

Keep a close eye on your income throughout the year. If you see more clients or take on extra work, your income might increase. Adjust your estimated tax payments accordingly to avoid penalties and ensure you’re paying the right amount each quarter.

The IRS expects you to adjust your payments as your income changes to avoid a big tax bill at the end of the year. This proactive approach helps you meet payment deadlines and make estimated quarterly tax payments accurately.

2. Set Aside Funds

Consistently set aside a portion of your earnings for taxes. Open a separate savings account just for your estimated tax payments due. Transfer a percentage of your income into this account regularly so you have the funds ready when tax payments are due.

This approach helps you manage your cash flow and avoid last-minute scrambles for money. By setting aside funds regularly, you ensure you’re prepared for tax day.

3. Consult a Tax Professional

Get help from a tax professional. They can guide you through calculating your estimated taxes, identify deductions and tax credits, and ensure you're following IRS rules.

A tax advisor or accountant can make sure you’re on track, helping you avoid mistakes and penalties. They can also advise on tax withholding and ensure your Form W-4 withholds taxes correctly if you have additional income sources.

4. Use Accounting Software

Leverage accounting software like QuickBooks or Xero. These tools automate tax calculations, track income and expenses, and remind you of upcoming payment deadlines.

They simplify the process, making it easier to manage your taxes accurately and efficiently. This helps ensure you pay quarterly taxes on time and meet all quarterly deadlines.

5. Stay Informed About Tax Law Changes

Tax laws change frequently and can affect how much you owe. Stay updated on any changes that might impact your tax liability. Being informed will help you adjust your tax strategy accordingly and ensure you’re compliant with current laws. This is vital for planning your estimated tax payments for 2024 and beyond.

6. Review Past Tax Returns

Look at your past tax returns to understand your income patterns. This can help you make more accurate estimates for your current year’s taxes. Reviewing previous returns also helps identify any missed deductions or credits you can apply this year. This ensures you’re not overpaying or underpaying, keeping your balance due in check.

Tips to Avoid Penalties

  • Pay Quarterly: Make sure you pay quarterly to avoid underpayment penalties.
  • Use EFTPS: Use the Electronic Federal Tax Payment System to make timely payments.
  • File on Time: Always file your tax return on time to avoid late payment penalties.
  • Check Withholdings: Ensure your Form W-4 withholds enough taxes if you have a salary in addition to your clinic income.

Key Takeaways

  1. Quarterly Payments: Therapy clinics are required to pay estimated tax payments four times a year to avoid penalties.
  2. Due Dates: The estimated tax payment deadlines for 2024 are April 15, June 15, September 15, and January 15, 2025.
  3. Income Tracking: Regularly track your clinic’s income to accurately calculate how much tax you expect to owe and make equal payments.
  4. IRS Form 1040-ES: Use IRS Form 1040-ES to file estimated taxes for 2024 and submit your payments to the IRS throughout the year.
  5. Penalty Avoidance: Paying on time helps avoid the estimated tax penalty, ensuring you don’t have to pay additional tax payments later.
  6. Professional Advice: If you live in a state with additional requirements or have complex finances, consult an accountant to optimize your individual income tax strategy and meet all deadlines for 2024.
  7. Automatic Payments: Set up taxes automatically to ensure you never miss an estimated tax payments 15 due date, helping you stay compliant.
  8. Safe Harbor Rule: You don’t have to pay estimated taxes if you owe taxes less than $1,000 or if last year's estimated tax payments were 100% of the previous year’s liability or 90% of the current year’s estimated taxes, whichever is smaller.

How can Taxfyle help?

Finding an accountant to manage your bookkeeping and file taxes is a big decision. Luckily, you don't have to handle the search on your own.

At Taxfyle, we connect small businesses with licensed, experienced CPAs or EAs in the US. We handle the hard part of finding the right tax professional by matching you with a Pro who has the right experience to meet your unique needs and will manage your bookkeeping and file taxes for you.

Legal Disclaimer

Tickmark, Inc. and its affiliates do not provide legal, tax or accounting advice. The information provided on this website does not, and is not intended to, constitute legal, tax or accounting advice or recommendations. All information prepared on this site is for informational purposes only, and should not be relied on for legal, tax or accounting advice. You should consult your own legal, tax or accounting advisors before engaging in any transaction. The content on this website is provided “as is;” no representations are made that the content is error-free.

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May 23, 2024


Antonio Del Cueto, CPA

Antonio Del Cueto, CPA


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